Tech Committee – Policies and Procedures

Committees -> Technical Committee -> Policies and Procedures

• Committee Mission Statement
• Committee Objectives
• Technical Subcommittees
• Committee Policies and Procedures
• Technical Articles
• Committee Chairperson

Policies and Procedures

The following list is to be a guide to assist the technical committee chairperson in performing his or her responsibilities.

Structure

1. The technical committee chairperson is appointed by the Board of Directors. The chairperson shall select another person to serve as a co-chairperson to assist in the management of the committee’s responsibilities. This person shall also be approved by the Board of Directors. Both of these individuals shall be capable of attending the regular spring and fall meetings of the full membership to report on the activities of the technical committee.
2. The technical committee chairperson shall be responsible for reviewing the subcommittee structure and recommending changes to the Board of Directors. The function of the subcommittees is to address technical issues that are applicable to their respective area (i.e., pumps, chassis, etc.) and make recommendations to the full technical committee.
3. The technical committee chairperson is responsible for recruiting and appointing the subcommittee chairpersons.

Meetings

1. It shall be the policy of this committee to meet at least semi-annually to address and disseminate information on technical issues that are of mutual concern to the member organizations consistent with antitrust regulations. These meetings are typically best attended when held in conjunction with the FDIC (spring) and the IAFC show (fall) since many technical committee participants are already traveling to these shows. The length of the meetings shall be no more than one day to insure good attendance.
2. The technical committee chairperson shall prepare the agenda of the meeting based on technical issues determined by input from the Board of Directors, previous technical committee meetings and from the subcommittee chairpersons.
3. Based on the items in the agenda, the technical committee chairperson shall determine which items should be delegated for presentation by subcommittees, experts outside of FAMA or by the chairpersons themselves.
4. Agenda items requiring review and analysis by a subcommittee before the full technical committee meeting shall be delegated to the subcommittee chairperson.
5. The subcommittee chairpersons shall be responsible for determining the need for additional meetings outside of the full technical committee meetings.
6. If experts are needed to give presentations on technical issues, then the technical committee chairperson shall obtain approval from the Board of Directors to cover the expert’s expenses.
7. FAMA’s Administrative Assistant shall handle arrangements such as the meeting notices, location, transportation, facility requirements and other physical needs to conduct the meeting. 8. In accordance with the Bylaws of FAMA, a quorum of twenty-five (25%) percent of the member companies is necessary for the transaction of business. The technical committee chairperson shall determine prior to the meeting whether a quorum appears possible based on the number of registered attendees.
8. In accordance with the Bylaws of FAMA, a quorum of twenty-five (25%) percent of the member companies is necessary for the transaction of business. The technical committee chairperson shall determine prior to the meeting whether a quorum appears possible based on the number of registered attendees.
9. The technical committee chairperson shall call the meeting to order and perform a roll call of the member companies to determine that a quorum has been met.
10. Minutes of the technical committee meetings shall be taken by FAMA’s Administrative Assistant. The technical committee chairperson shall review the draft of the minutes for accuracy and submit them to the technical committee membership at the next scheduled meeting for approval.