SYMPOSIUM PLANNING COMMITTEE

Committees / SYMPOSIUM PLANNING COMMITTEE

As a FAMA member if you would like to be part of a committee, please contact the committee chairperson.

MISSION

The mission of the Symposium Planning Committee shall be to plan the annual FAMA Fire Apparatus Design Symposium for the industry and to further the goals and objectives of FAMA.

OBJECTIVES

• To budget and plan for the FAMA Fire Apparatus Design Symposium
• To work with the Technical Committee to provide the best event possible
• To evaluate, recommend and coordinate sites and facilities for the annual FAMA Fire Apparatus Design Symposium
• To develop a schedule and budget the annual FAMA Fire Apparatus Design Symposium

POLICIES

1. Committee Composition – The Symposium Planning Committee shall consist of a Chair and Vice Chair appointed by the President, the FAMA VP, and at least two additional members chosen by the Chair and Vice Chair. Where required, the committee will assist and be assisted by the FAMA Business Manager.
2. Budget – The committee shall develop by October 31^st an annual budget for the next FAMA Fire Apparatus Design Symposium, within the guidelines established by the President and Board of Directors (hereafter, “the Board”), to identify and provide for the tools and resources necessary to implement its mission.
3. Functions – The Symposium Planning Committee shall be responsible for the following functions:
4. • Coordinate the arrangements for the annual FAMA Fire Apparatus Design Symposium.
   • Sites and Facilities – At the direction of the Board, the committee shall maintain a three-year planning horizon for future meetings, for locations that meet the travel, budgets, and comfort needs of the event attendees and coordinate the required arrangements of the FAMA Fire Apparatus Design Symposium.

PROCEDURES

1. Committee
   • Meetings are to be as needed using Microsoft Teams or scheduled in conjunction with other industry functions and meetings.
   • The committee will coordinate its activities with the FAMA VP.
   • All policies and procedures will be reviewed on an annual basis, and recommendations for change will be forwarded to the Board for review and approval.
2. Budget
   • The Board will determine policies regarding meeting fees and the general budget in support of the annual FAMA Fire Apparatus Design Symposium, and the committee will recommend the appropriate sites, programs and activities to fit the budget requirements.
   • Upon establishment of the planning directives and meeting budgets, the committee will: work on procuring facilities and sites at appropriate rates; maintain reasonable program and costs; balance meeting fees with services and activities; and recommend future budget requirement considerations.
3. Functions
   • Travel and Guest Policy – Committee shall establish and implement a policy for speakers and guests, approved by the Board, that ensures appropriate consideration of the needs of the association’s guests, the implementation of the association’s policies and the proper conduct of the programs and presentations.
4. Functions – Sites and Facilities
   • Site Selection – The committee shall coordinate, with the Board, the review of potential sites, assessing their feasibility in terms of rates and facilities and securing appropriate commitments from the Board and the sites.
   • Site Review and Inspection – With prior approval of the Board, the committee chair (or designate) shall conduct site reviews and inspections. Where appropriate, feedback may be supplemented by voluntary input and review by members of the committee, the Board and the general membership.
   • Facilities – The committee shall assure that the facilities are conducive to meeting size and layout, audio visual requirements, break areas, Board meeting areas, and major functions.
5. Functions – Awards and Acknowledgments
   • Speaker Gifts and Recognitions – The committee shall assure the arrangement of speaker appreciation gifts and initiate and assure the appropriate association post meeting messages of thanks and appreciation.
   • Local Fire Officials – Assure the invitation and hosting of the appropriate local fire official to attend.
6. Functions – Mission
   • Publicity – With the FAMA Business Manager develop and distribute publicity that encourages member and attendee participation in the annual FAMA Fire Apparatus Design Symposium.
   • Surveys – As required, survey the industry and membership to assure the Symposium is addressing the concerns, needs and interests of the industry and membership.
   • Review – Review with committee members, the FAMA VP and the Board, the committee’s adherence to its mission, policies, and procedures and institute changes necessary to better serve its mission statement.

Chairman
Chris Martin (Fire Research Corporation)

Vice-Chair
Gabe Casucci (Sound Off Signal)